Bamboo Grassroots
 
Grassroots Organizing Of The Community, For The Community, By The Community (NOT a "Leader" Cla$$)

Open Efficient Meetings

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I.) SAMPLE AGENDA FOR 1 MONTH - Mon. 9 Jan. 2012.

Suppose the Monthly meeting is on the 2nd Monday of the month - this is what the agenda could look like.


II.) SAMPLE TIMELINE TO CREATE THE JAN. AGENDA.

This is a timeline needed to create the Agenda. It is a timeline designed to force openness into the process of adopting resolutions by allowing time for members to peruse and resolutions. It will also NOT allow last minute resolutions. We're not a legislative body dealing with a Tsunami or Pearl Harbor - what we do can wait. For those who are incapable of using a calendar to plan, tough.


III.) WHY WE HAVE TO DO IT - THE REAL REALITY

This is a timeline designed to force openness into the process of adopting resolutions by allowing time for members to peruse and resolutions. It will also NOT allow last minute resolutions. We're not a legislative body dealing with a Tsunami or Pearl Harbor - what we do can wait. For those who are incapable of using a calendar to plan, tough.


IV.) SHORT Robert's Rules

A. I don't have this list yet.
B. Robert's Rules are for a legislature.
The bi weekly / monthly meetings of volunteers are meetings of people NOT getting paid to be there. The more you waste their time with legislative shenanigans, the fewer who will participate.
Parliamentary shenanigans are NOT democracy in action, they're machinations of sneaks who try winning by wearing everyone out.


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I.) SAMPLE AGENDA FOR 1 MONTH - Mon. 9 Jan. 2012.


A.) PROPOSALS – BUSINESS ITEMS

1. PROPOSAL #1January 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
2. PROPOSAL #2January 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
.
.
.
n. PROPOSAL #nJanuary. 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.

B.) GOOD OF THE ORDER, ANNOUNCEMENTS

C.) NEW BUSINESS ITEMS.

1. PROPOSAL #1February 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
2. PROPOSAL #cFebruary 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
.
.
.
n. PROPOSAL #nFebruary 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.

NOTE: It might be wise to switch A. and B.


II.) SAMPLE TIMELINE TO CREATE THE JAN. AGENDA.


-- 3rd MONDAY OF NOVEMBER

1. On the web, 1 week window opens for agenda suggestions for sections B and C the Dec. meeting.

2. NEW BUSINESS ITEMS (NBIs) can be proposed for the 2nd Monday of December meeting.
- NBIs must be published to the web and must be complete.
- These proposals will show up in the December Agenda in section C, “PROPOSAL #1January …

-- 4th MONDAY OF NOVEMBER

1 week window closes for agenda suggestions for sections B and C the Dec. meeting.

-- 2nd MONDAY OF DECEMBER - Monthly Meeting Agenda 

A.) PROPOSALS – BUSINESS ITEMS
1. PROPOSAL #1December 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
2. PROPOSAL #2December 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
n. PROPOSAL #nDecember 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.

B.) GOOD OF THE ORDER, ANNOUNCEMENTS

C.) NEW BUSINESS ITEMS.
1. PROPOSAL #1January 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
2. PROPOSAL #2January 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
n. PROPOSAL #nJanuary 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.

-- 3rd MONDAY OF DECEMBER

1. on the web, 1 week window opens for agenda suggestions for sections B and C the Jan. meeting.
2. NEW BUSINESS ITEMS (NBIs) can be proposed for the 2nd Monday of January meeting.
- NBIs must be published to the web and must be complete.
- These proposals will show up in the January Agenda in section C, “PROPOSAL #1February …

-- 4th MONDAY OF DECEMBER

1. 1 week window opens for agenda suggestions for sections B and C the Jan. meeting.

-- 2nd MONDAY OF JANUARY - Monthly Meeting Agenda

1. PROPOSAL #1January 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
2. PROPOSAL #2January 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
n. PROPOSAL #nJanuary. 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.

B.) GOOD OF THE ORDER, ANNOUNCEMENTS

C.) NEW BUSINESS ITEMS.
1. PROPOSAL #1February 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
2. PROPOSAL #cFebruary 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
n. PROPOSAL #nFebruary 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.


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I.) SAMPLE AGENDA FOR 1 MONTH - Mon. 9 Jan. 2012.
Suppose the Monthly meeting is on the 2nd Monday of the month - this is what the agenda could look like. 
II.) SAMPLE TIMELINE TO CREATE THE JAN. AGENDA.
This is a timeline needed to create the Agenda. It is a timeline designed to force openness into the process of adopting resolutions by allowing time for members to peruse and resolutions. It will also NOT allow last minute resolutions. We're not a legislative body dealing with a Tsunami or Pearl Harbor - what we do can wait.  For those who are incapable of using a calendar to plan, tough.
III.) WHY WE HAVE TO DO IT - THE REAL REALITY
This is a timeline designed to force openness into the process of adopting resolutions by allowing time for members to peruse and resolutions. It will also NOT allow last minute resolutions. We're not a legislative body dealing with a Tsunami or Pearl Harbor - what we do can wait.  For those who are incapable of using a calendar to plan, tough.
IV.) SHORT Robert's Rules
A. I don't have this list yet. 
B. Robert's Rules are for a legislature. 
The bi weekly / monthly meetings of volunteers are meetings of people NOT getting paid to be there. The more you waste their time with legislative shenanigans, the fewer who will participate.
Parliamentary shenanigans are NOT democracy in action, they're machinations of sneaks who try winning by wearing everyone out. 
+++++ END TABLE OF CONTENTS
I.) SAMPLE AGENDA FOR 1 MONTH - Mon. 9 Jan. 2012. 
A.) PROPOSALS – BUSINESS ITEMS 
1. PROPOSAL #1January 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.  
2. PROPOSAL #2January 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
.
.
n. PROPOSAL #nJanuary. 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
B.) GOOD OF THE ORDER, ANNOUNCEMENTS
C.) NEW BUSINESS ITEMS.
 
1. PROPOSAL #1February 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.  
2. PROPOSAL #cFebruary 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
.
.
.
n. PROPOSAL #nFebruary 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
NOTE: It might be wise to switch A. and B. 
II.) SAMPLE TIMELINE TO CREATE THE JAN. AGENDA. -- 3rd MONDAY OF NOVEMBER
on the web, 1 week window opens for agenda suggestions for sections B and C the Dec. meeting.
B. NEW BUSINESS ITEMS (NBIs) can be proposed for the 2nd Monday of December meeting.
  
- NBIs must be published to the web and must be complete.
- These proposals will show up in the December Agenda in section C, “PROPOSAL #1January …
-- 4th MONDAY OF NOVEMBER
A. 1 week window closes for agenda suggestions for sections B and C the Dec. meeting.
-- 2nd MONDAY OF DECEMBER
A.) PROPOSALS – BUSINESS ITEMS 
1. PROPOSAL #1December 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.  
2. PROPOSAL #2December 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE. 
n. PROPOSAL #nDecember 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
B.) GOOD OF THE ORDER, ANNOUNCEMENTS
C.) NEW BUSINESS ITEMS. 
1. PROPOSAL #1January 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.  
2. PROPOSAL #2January 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
n. PROPOSAL #nJanuary 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
-- 3rd MONDAY OF DECEMBER
A. on the web, 1 week window opens for agenda suggestions for sections B and C the Jan. meeting.
B. NEW BUSINESS ITEMS (NBIs) can be proposed for the 2nd Monday of January meeting.  
- NBIs must be published to the web and must be complete.
- These proposals will show up in the January Agenda in section C, “PROPOSAL #1February …
-- 4th MONDAY OF DECEMBER
A. 1 week window opens for agenda suggestions for sections B and C the Jan. meeting.
-- 2nd MONDAY OF JANUARY
1. PROPOSAL #1January 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.  
2. PROPOSAL #2January 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE. 
n. PROPOSAL #nJanuary. 3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
B.) GOOD OF THE ORDER, ANNOUNCEMENTS
C.) NEW BUSINESS ITEMS. 
1. PROPOSAL #1February 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.  
2. PROPOSAL #cFebruary 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
n. PROPOSAL #nFebruary 2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
TABLE OF CONTENTS
Comments will be [bracketed]. 
 “I.) SAMPLE AGENDA FOR 1 MONTH” 
[ Suppose the Monthly meeting is on the 2nd Monday of the month. For example, Mon. 9 Jan.2012]  
“II.) SAMPLE TIMELINE” 
[ This is a timeline to force openness into the process, allowing time for members to peruse and debate proposals]  
“III.) SAMPLE AGENDA FOR 1 MONTH – [Commented]” 
“IV.) SAMPLE TIMELINE – [Commented]” 
+++++
I.) SAMPLE AGENDA FOR 1 MONTH
A.) PROPOSALS – BUSINESS ITEMS 
1. PROPOSAL #1January
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.  
2. PROPOSAL #2January
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE. 
n. PROPOSAL #nJanuary. 
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
B.) GOOD OF THE ORDER, ANNOUNCEMENTS
C.) NEW BUSINESS ITEMS. 
1. PROPOSAL #1February
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.  
2. PROPOSAL #cFebruary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
n. PROPOSAL #nFebruary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
II.) SAMPLE TIMELINE 
-- 3rd MONDAY OF NOVEMBER
A. on the web, 1 week window opens for agenda suggestions for sections B and C the Dec. meeting.
B. NEW BUSINESS ITEMS (NBIs) can be proposed for the 2nd Monday of December meeting.  
- NBIs must be published to the web and must be complete.
- These proposals will show up in the December Agenda in section C, “PROPOSAL #1January …
-- 4th MONDAY OF NOVEMBER
A. 1 week window closes for agenda suggestions for sections B and C the Dec. meeting.
-- 2nd MONDAY OF DECEMBER
A.) PROPOSALS – BUSINESS ITEMS 
1. PROPOSAL #1December
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.  
2. PROPOSAL #2December
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE. 
n. PROPOSAL #nDecember
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
B.) GOOD OF THE ORDER, ANNOUNCEMENTS
C.) NEW BUSINESS ITEMS. 
1. PROPOSAL #1January
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.  
2. PROPOSAL #2January
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
n. PROPOSAL #nJanuary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
-- 3rd MONDAY OF DECEMBER
A. on the web, 1 week window opens for agenda suggestions for sections B and C the Jan. meeting.
B. NEW BUSINESS ITEMS (NBIs) can be proposed for the 2nd Monday of January meeting.  
- NBIs must be published to the web and must be complete.
- These proposals will show up in the January Agenda in section C, “PROPOSAL #1February …
-- 4th MONDAY OF DECEMBER
A. 1 week window opens for agenda suggestions for sections B and C the Jan. meeting.
-- 2nd MONDAY OF JANUARY
1. PROPOSAL #1January
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.  
2. PROPOSAL #2January
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE. 
n. PROPOSAL #nJanuary. 
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
B.) GOOD OF THE ORDER, ANNOUNCEMENTS
C.) NEW BUSINESS ITEMS. 
1. PROPOSAL #1February
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.  
2. PROPOSAL #cFebruary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
n. PROPOSAL #nFebruary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
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TABLE OF CONTENTS
Comments will be [bracketed]. 
 “I.) SAMPLE AGENDA FOR 1 MONTH” 
[ Suppose the Monthly meeting is on the 2nd Monday of the month. For example, Mon. 9 Jan.2012]  
“II.) SAMPLE TIMELINE” 
[ This is a timeline to force openness into the process, allowing time for members to peruse and debate proposals]  
“III.) SAMPLE AGENDA FOR 1 MONTH – [Commented]” 
“IV.) SAMPLE TIMELINE – [Commented]” 
+++++
I.) SAMPLE AGENDA FOR 1 MONTH
A.) PROPOSALS – BUSINESS ITEMS 
1. PROPOSAL #1January
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.  
2. PROPOSAL #2January
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE. 
n. PROPOSAL #nJanuary. 
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
B.) GOOD OF THE ORDER, ANNOUNCEMENTS
C.) NEW BUSINESS ITEMS. 
1. PROPOSAL #1February
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.  
2. PROPOSAL #cFebruary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
n. PROPOSAL #nFebruary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
II.) SAMPLE TIMELINE 
-- 3rd MONDAY OF NOVEMBER
A. on the web, 1 week window opens for agenda suggestions for sections B and C the Dec. meeting.
B. NEW BUSINESS ITEMS (NBIs) can be proposed for the 2nd Monday of December meeting.  
- NBIs must be published to the web and must be complete.
- These proposals will show up in the December Agenda in section C, “PROPOSAL #1January …
-- 4th MONDAY OF NOVEMBER
A. 1 week window closes for agenda suggestions for sections B and C the Dec. meeting.
-- 2nd MONDAY OF DECEMBER
A.) PROPOSALS – BUSINESS ITEMS 
1. PROPOSAL #1December
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.  
2. PROPOSAL #2December
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE. 
n. PROPOSAL #nDecember
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
B.) GOOD OF THE ORDER, ANNOUNCEMENTS
C.) NEW BUSINESS ITEMS. 
1. PROPOSAL #1January
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.  
2. PROPOSAL #2January
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
n. PROPOSAL #nJanuary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
-- 3rd MONDAY OF DECEMBER
A. on the web, 1 week window opens for agenda suggestions for sections B and C the Jan. meeting.
B. NEW BUSINESS ITEMS (NBIs) can be proposed for the 2nd Monday of January meeting.  
- NBIs must be published to the web and must be complete.
- These proposals will show up in the January Agenda in section C, “PROPOSAL #1February …
-- 4th MONDAY OF DECEMBER
A. 1 week window opens for agenda suggestions for sections B and C the Jan. meeting.
-- 2nd MONDAY OF JANUARY
1. PROPOSAL #1January
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.  
2. PROPOSAL #2January
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE. 
n. PROPOSAL #nJanuary. 
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
B.) GOOD OF THE ORDER, ANNOUNCEMENTS
C.) NEW BUSINESS ITEMS. 
1. PROPOSAL #1February
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.  
2. PROPOSAL #cFebruary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
n. PROPOSAL #nFebruary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
+++++
TABLE OF CONTENTS
Comments will be [bracketed]. 
 “I.) SAMPLE AGENDA FOR 1 MONTH” 
[ Suppose the Monthly meeting is on the 2nd Monday of the month. For example, Mon. 9 Jan.2012]  
“II.) SAMPLE TIMELINE” 
[ This is a timeline to force openness into the process, allowing time for members to peruse and debate proposals]  
“III.) SAMPLE AGENDA FOR 1 MONTH – [Commented]” 
“IV.) SAMPLE TIMELINE – [Commented]” 
+++++
I.) SAMPLE AGENDA FOR 1 MONTH
A.) PROPOSALS – BUSINESS ITEMS 
1. PROPOSAL #1January
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.  
2. PROPOSAL #2January
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE. 
n. PROPOSAL #nJanuary. 
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
B.) GOOD OF THE ORDER, ANNOUNCEMENTS
C.) NEW BUSINESS ITEMS. 
1. PROPOSAL #1February
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.  
2. PROPOSAL #cFebruary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
n. PROPOSAL #nFebruary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
II.) SAMPLE TIMELINE 
-- 3rd MONDAY OF NOVEMBER
A. on the web, 1 week window opens for agenda suggestions for sections B and C the Dec. meeting.
B. NEW BUSINESS ITEMS (NBIs) can be proposed for the 2nd Monday of December meeting.  
- NBIs must be published to the web and must be complete.
- These proposals will show up in the December Agenda in section C, “PROPOSAL #1January …
-- 4th MONDAY OF NOVEMBER
A. 1 week window closes for agenda suggestions for sections B and C the Dec. meeting.
-- 2nd MONDAY OF DECEMBER
A.) PROPOSALS – BUSINESS ITEMS 
1. PROPOSAL #1December
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.  
2. PROPOSAL #2December
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE. 
n. PROPOSAL #nDecember
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
B.) GOOD OF THE ORDER, ANNOUNCEMENTS
C.) NEW BUSINESS ITEMS. 
1. PROPOSAL #1January
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.  
2. PROPOSAL #2January
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
n. PROPOSAL #nJanuary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
-- 3rd MONDAY OF DECEMBER
A. on the web, 1 week window opens for agenda suggestions for sections B and C the Jan. meeting.
B. NEW BUSINESS ITEMS (NBIs) can be proposed for the 2nd Monday of January meeting.  
- NBIs must be published to the web and must be complete.
- These proposals will show up in the January Agenda in section C, “PROPOSAL #1February …
-- 4th MONDAY OF DECEMBER
A. 1 week window opens for agenda suggestions for sections B and C the Jan. meeting.
-- 2nd MONDAY OF JANUARY
1. PROPOSAL #1January
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.  
2. PROPOSAL #2January
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE. 
n. PROPOSAL #nJanuary. 
3 speakers, 3 speakers against, 1 minute for each speaker, VOTE.
B.) GOOD OF THE ORDER, ANNOUNCEMENTS
C.) NEW BUSINESS ITEMS. 
1. PROPOSAL #1February
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.  
2. PROPOSAL #cFebruary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.
n. PROPOSAL #nFebruary
2 speakers, 2 speakers against, 3 minutes for each speaker, NO VOTE.

III.) WHY WE HAVE TO DO IT - THE REAL REALITY

 

I have been to too many meetings in 30 + years with no agendas, last minute proposals and amendments to proposals, all of which took too much time to accomplish too little.  I believe that these time killing meetings also minimize or eliminate participation for too many citizens.

In the summer and fall of 2003 out here in Seattle, the were at least 20, maybe 30 meetings I went to for Howard Dean.  Each meeting was attended my over 100 people, at each meeting one of the first questions was "How many are new...?", and at each meeting over 1/2 of those present would raise their hands.  As a math teacher, I frequently wondered how it was possible that 1/2 the crowd was always new?

Maybe so many were new because, while the meetings were fun bash fests of the right, it was a rare meeting when most left with something (what) to do, a where to do what, one or more people (who) to do what with, a time or times (when) to do what, and instructions on how to do what.  Frequently the only thing people were told to do was "have a meeting".

I am not criticizing the great effort and the great purpose of so many.  However, given the dismal grassroots "efforts" of the Democratic Party and of the unions during the last 3 decades, too little of this great effort and great purpose was as effective as it could have been.  Maybe we should have been doing things like mobilizing the tens of millions of low income citizens who don't vote?